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Home > About the Library > Policy & Procedures for Use of the Study Rooms

 

Policy & Procedures for Use of the Study Rooms

 

1. Available Facilities: The Boca Raton Public Library ("BRPL") has study rooms available for public use. The Library's study rooms are designed to meet the needs of patrons who want to work together in small groups for limited periods of time.

  • The Downtown Library has six (6) small study rooms and four (4) large study rooms. Small study rooms are available to one (1) or two (2) individuals and large study rooms are available to groups of two (2) to six (6) individuals. At least two (2) group members must be present in order to obtain a key to a large study room.
  • The Spanish River Library has two (2) study rooms which are available to groups of two (2) to six (6) individuals. At least two (2) group members must be present in order to obtain a key to a study room.

2. Sign In: Study rooms are available on a first come, first served basis to BRPL cardholders whose accounts are in good standing. In order to obtain a study room key, a patron must present his or her BRPL card (or photo i.d.) at the Information Desk. Library cardholders under the age of nine (9) cannot occupy a study room without a second person at least twelve (12) years of age in the room with them at all times.

3. Use of Study Rooms: The Library's Rules of Conduct apply to study room use and must be observed at all times. The following additional rules must be followed when using a study room:

  • The person whose card or i.d. is presented in exchange for a room key is responsible for the condition of the room and the behavior of the group using the room.
  • Study rooms are intended for traditional study, tutoring, or informal group meetings and are not to be used for commercial purposes. The use of study rooms as a place to conduct recurring business or as a place to hold office hours is prohibited.
  • Chairs and other furniture may not be removed from or brought into a study room.
  • At least one person from the group must stay in the room at all times. If all group members vacate the room, it may be reassigned to other users.
  • When a group vacates a study room, the person signing for the room must return the room key to the information desk in exchange for the return of his or her Library Card or photo i.d. If the user loses the key there will be a key replacement charge of twenty ($20) dollars.
  • At the time that the room is vacated, it must be left in the same condition that it was at the start of the use and it must be free of trash and debris.

Violation of the above rules may result in the loss of study room privileges for the remainder of the day.

4. Time Limit: Rooms are checked out for a two-hour period and may be renewed one time (see Renewals). If a study room is vacated before the two-hour block is up, the remainder of the two hours is forfeited. Study rooms must be vacated ten (10) minutes prior to the Library's closing time.

5. Renewals: Provided there is no wait list, renewals are accepted 15 minutes prior to the expiration time of the room. A party's 2nd use (renewal) may take place later in the day and need not be continuous with the first use.

6. Room Assignments (Downtown Library only): Library staff may occasionally ask occupants to move to another study room. If two people are assigned to a large study room and one of the party leaves, the remaining occupant may be asked to vacate the room. A smaller room may be assigned, if available, and the remaining party has a valid BRPL card.

7. Wait List: To remain on the wait list, a party must remain in the building. A reasonable attempt will be made (in person or by phone) to notify a party when a room is available. If staff are not able to locate or contact a party after five (5) minutes, they will be passed over and the room will go to the next party on the wait list.

The wait list is for those who have not already checked out a study room that day. Parties wishing to renew a room or use it a 2nd time in one day will be accommodated if rooms are available and there is no wait list.

8. Spanish River Library Quiet Study Room: The Spanish River Library provides a Quiet Study Room containing eight individual study carrels. The Library's Rules of Conduct apply to the Quiet Study Room and must be observed at all times. The following additional rules apply to the Quiet Study Room:

  • Study carrels are available on a "first come, first served" basis.
  • No time limits apply to the use of the carrels, other than the Library's operating hours.
  • Cell phone conversations should be taken to the adjacent Café, lobby area or outside the building.
  • Any audible devices should be used only with headphones/ear buds and at a reasonable volume.
  • Anyone making excessive noise may be asked by staff to leave the room.

8/2015